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Office Manager

  • Job Context

    The Office Manager is responsible for overseeing daily administrative operations, ensuring workflow efficiency, and supporting organizational productivity. This role includes managing office resources, coordinating schedules, supervising administrative staff, and ensuring a safe, orderly, and professional work environment.

  • Job Responsibility

      • Manage office supplies, purchases, inventory, and vendor relationships
      • Coordinate staff schedules, meetings, travel arrangements, and company events
      • Supervise and support administrative personnel, reception, and support staff
      • Maintain office facility standards, safety procedures, and hygiene protocols
      • Assist in budgeting for office expenses and maintain cost controls
      • Monitor and manage correspondence including emails, phone calls, and mail
      • Ensure proper documentation, record-keeping, and filing systems (digital & physical)
      • Collaborate with HR in onboarding, attendance tracking, and employee support
      • Act as point of contact between management, staff, clients, and external vendors
      • Implement and improve office policies and administrative workflows

    • Educational Requirement

      • Oversee day-to-day office operations and ensure smooth workflow across departments
      • Bachelor’s degree in Business Administration, Management, or related field (preferred)
      • Proven experience as an Office Manager or similar administrative leadership role
      • Strong organizational and multitasking abilities
      • Excellent communication and leadership skills
      • Proficiency in MS Office/Google Workspace; familiarity with ERP/HRMS is a plus
      • Ability to handle confidential information with integrity and professionalism
      • Problem-solving mindset with attention to detail

    • Experience Requirement

        • Professional, reliable, and proactive
        • Strong interpersonal and team-coordination skills
        • Able to work under pressure and meet deadlines
        • Positive and service-oriented attitude

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    Jobs Information

    • Company Name

      Nova Heavan

    • Job Category

      Office Management

    • Job Position

      Job manager

    • Job Type

      full time

    • Salary

      No Bar For Right Candidate

    • Job Location

      9620 Executive Center Dr N Ste 150 St. Petersburg, FL 33705

    • Deadline

      30 Apr 2026

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